Ocean State Libraries Steering Committee

July 15, 2010

Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by  President David Macksam at 9:32 a.m. in the Ocean State Libraries Office.

Present were: Patti Arkwright, Kathy Ellen Bullard, Joan Gillespie, Diane Greenwald, Chris LaRoux, Shirley Long, David Macksam, Karen Mellor, Leslie Page, Eileen Socha, Doug Swiszcz.

Also Present: John Carney, Fran Farrell-Bergeron, Laura Marlane, Leslie McDonough, Barbara Neri, Cindy St. Amour, Karen Taylor, Ulla Virks.

Minutes of the June 17, 2010 meeting: Voted to approve the minutes of June 17, 2010 on a motion by Eileen Socha, seconded by Shirley Long.

Treasurer’s Report: Shirley presented the Treasurer’s Report and there were no questions.

Executive Director’s Report:

-met with Champlin Foundations and they indicated they may not  fund OSL’s 2011 grant request. They may let OSL use the $40,000 surplus from this year to purchase the 3 products that were requested.

-meeting with Howard Boksenbaum and Stuart Freiman of the RI Economic Development  Commission who received a BTOP grant to map bandwidth.  Mr. Freiman could receive an additional $1.6 million more in BTOP funds that may partially trickle down to OSL.  

- 0SL libraries will have full use of the school bandwidth this summer.

-bought additional large review files from Innovative.

-adding Greene Library as a branch of the Coventry Public Library.

-attended workshop on the implications of the health care reforms.

System Staff Report: there were no reports.

Karla Harry Commission Report: no report. The next meeting is in September.

Old Business:

a.)    Stimulus Grant status: all Champlin funded computers have been purchased and distributed, those computers must be used as public machines to comply with the BTOP regulations; developing a sticker that must be on all Champlin and BTOP computers; developing a memo that will be sent to all Directors for signature listing the serial numbers of all Champlin funded computers in lieu of packing slips; received 3 bidders for the RFPs for routers and switches, since costs were lower than anticipated may use the money saved to purchase extended warranties and a central router; working on  job descriptions and curriculum for the trainers; next purchase will be the equipment for the mobile computing centers; Joan and Lisa attended the BTOP Conference where they met their program officer and they will allow OSL to repurpose money; will need to do a federal audit of the grant funds.

b.)   Status of OSL job searches: Jennifer Cournoyer has been hired as the ILS Clerk; are still accepting applicants for the System Administrator’s position.

c.)    Update on Baker and Taylor project: the trial has been delayed; Warwick Public Library will be the only library initially and the trial is set to begin August 16.

d.)   Discussion with 3M rep about RFID: Item Status API is not necessary to use a lesser version of RFID.

New Business:

a.)    List of current regions and who is in each: Joan distributed a list of what the current regions are. There is a disparity in the number of libraries for which each regional rep is responsible. The regional reps will meet to assess the situation and report at the September Steering Committee meeting.

b.)   Warwick request for a new loan rule: requesting a 14 day, no hold, no reserves, no renewal, 50 cent fines loan rule; referred to the Circulation Heads Committee.

c.)    Clarification of PCL status in member closing agreement: PCL is considered a single entity in OSL.

d.)   OSL Conflict of Interest and Procurement Policies: A procurement policy is needed for the BTOP grant. Joan distributed a draft OSL procurement policy and RINET’s conflict of interest policy. OSL staff is still working on a conflict of interest policy. Draft policies will first be submitted to an attorney and OSL’s auditor. Joan will report progress at the September Steering Committee meeting.

Member Comment and questions: Karen Mellor announced that OLIS will count shared databases for the annual reports, OLIS will have a new employee in August, please send requests for additional titles to the Professional Collection to Alicia.

Adjournment: The meeting was adjourned at 10:28 a.m.

Respectfully submitted:

Leslie A. Page, Secretary

Next Meeting: September 16, 2010 at 9:30 a.m., at the OSL Offices.