Ocean State Libraries Steering Committee

June 17, 2010

 

Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by  Vice President Chris LaRoux at 9:30 a.m. in the Ocean State Libraries Office.

Present were: Patti Arkwright, Susan Aylward, Howard Boksenbaum, Kathy Ellen Bullard, Paula DiBiase, Joan Gillespie, Diane Greenwald, Chris LaRoux, Shirley Long, Leslie Page, Eileen Socha, Doug Swiszcz.

Also Present: John Carney, Mary Ellen Hardiman, Laura Marlane, Leslie McDonough, Susan Reed, Cindy St. Amour, Ulla Virks.

Minutes of the May 13, 2010 meeting: Voted to approve the minutes of May 13, 2010 on a motion by Shirley Long, seconded by Susan Aylward.

Treasurer?s Report: Shirley presented the Treasurer?s Report and there were no questions.

Executive Director?s Report:

-in addition to the Baker & Taylor trial, OSL is also looking into trials with Ingram and Brodart.

-had a meeting with our OCLC representative to try to resolve the issue of why, although we pay an annual fee to have access to their records and invested in cleaning up our database, because we don?t have a First Search membership we can?t see our holdings there.

- Server Logic can manage the Drupal system for $12,500, the product could be live by September 2010.

-the bill received from Envisionware for maintenance had an error which Joan got corrected.

-the Greene Library in Coventry will become a branch of the Coventry Public Library.

-Fee Structure Committee has submitted a report which is in the packet.

-the Reference Working Group submitted their report on prioritizing EBSCO database usage. A motion was made by Shirley Long, seconded by Susan Aylward, to cut $50,000 from the EBSCO database budget, leaving a total of $175,000, in Fiscal Year 2011-2012. The motion was voted on and passed.

System Staff Report: there are no new reports.

Karla Harry Commission Report: no report. The next meeting is in September.

Funding Committee Progress Report: Chris LaRoux briefly summarized the written report. The committee will meet again soon.

Old Business:

a.)   Stimulus Grant status: OSL staff have submitted the first quarter report and will begin work on the second quarter report, all equipment funded by the Champlin Foundations has been ordered, the BTOP funded equipment will begin to be ordered in July. The RFP for routers and switches is nearly finished. Lisa and Joan will attend a BTOP seminar in Chicago.

b.)   Status of OSL job searches: Joan will interview 4 applicants for the Clerk?s position, interviews were held for the System Administrator?s position. This position will be re-advertised. Joan would like to restructure Lisa?s and Renee?s positions. All would be done within the current budget.

c.)   Update on Baker and Taylor project: the six libraries that will participate in the trial are East Providence, Providence Public, Providence Community, Warwick, Cranston and Newport.

d.)   Discussion with III reps about RFID and Encore Reporter: III would charge us per vendor to a $61,000 cap. Once the cap is reached the product is available consortium-wide. We could get data mining in Encore Reporter for $10,000 per year plus $5,200 to turn Encore Reporter on for one month.

New Business:

a.)   Discussion of Nomination of Member at Large in May meeting: There was discussion on the procedure followed when appointing the Member at Large at the May 13, 2010 meeting.  It was suggested that the Steering Committee consider developing a procedure that can be followed to inform the membership when vacancies on the committee occur.

b.)   OSL structure survey?review of results: Eileen posted a summary of the responses to the survey on the message boards.

c.)   Update on E-Rate conference information: Renee attended a conference on E-Rate presented by Custom Computer Solutions which covered such topics as: how to apply, what is eligible, how to get help with the process. The conference was free and will be offered for libraries in July.

d.)   Champlin letter re grant request: Joan read a letter received from the Champlin Foundations informing OSL that they were in receipt of OSL?s request for $150,416 for technology but that because of the success of the Federal application the Champlin Foundations may ?take a breather from funding library technology in 2010.?

e.)   Central Falls in receivership?options for OSL: the city withdrew their bid for receivership.

Member Comment and questions: Mary Ellen Hardiman expressed a concern that information about business conducted at Steering Committee meetings is not reaching the membership in an efficient manner.

Adjournment: The meeting was adjourned at 10:49 a.m.

Respectfully submitted:

Leslie A. Page, Secretary

Next Meeting: July 15, 2010 at 9:30 a.m., at the OSL Offices.