Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by President Eileen Socha at 9:37 a.m. in the Ocean State Libraries Office.

Present were: Susan Aylward, Carol Brouwer, Paula DiBiase, Heather Field, Joan Gillespie, Chris LaRoux, Shirley Long, David Macksam, Leslie Page, Eileen Socha.

Also Present: Kathy Ellen Bullard, Anne Grealish-Rust, Diane Greenwald, Laura Marlane, Gayle Wolstenholme.

Minutes of the March 18, 2010 meeting: Voted to approve the minutes of March 18, 2010 on a motion by Carol Brouwer, seconded by David Macksam.

Treasurer's Report: Shirley and Joan explained why some line items appeared as deficits.

Executive Director's Report:
-Peter Bennett is retiring on April 30, 2010; a farewell coffee will be held on that date. Joan is prepared to advertise the position.
-met with Howard and another BTOP recipient from the RI Economic Development Corporation. That grant is for mapping broadband around Rhode Island. He will be contacting libraries to do time speed testing.
-new OSL web page is almost ready and should be ready by the end of April.
-Joan would like to get cost information from another vendor about hosting Drupal before committing to Lyrasis.
-overdue for Backstage update until Lisa and Renee receive the necessary training from Innovative.
-applied to OLIS for an LSTA grant to purchase Overdrive content.
-working with Howard to design an application to allow libraries to apply to be Mobile Computing Centers.
-the Demo Day was successful; 5 vendors demonstrated to about 25-30 people.
-Patron Registration is live on the OSL test server. The Steering Committee helped Joan set some parameters.

System Staff Report: Lisa continues to offer workshops/training, attends meetings, Rick is ordering the new Champlin Grant computers, Ken is working with Cox to get buildings ready for the bandwidth increase on July 1, Renee is getting ready for the Innovative Users Group Conference.

Karla Harry Commission Report: The Commission will next meet on May 11, 2010.

Old Business:

a.) Stimulus Grant status: have submitted a project narrative and a timeline to OSHEAN and the federal government, have filed two sets of reports for first quarter activity, have gotten approval to purchase the computers using the RI Master price agreement, may have to put the purchase of routers out to bid.

b.) E-Commerce-talked to another consortium: OSL could manage a PayPal account centrally that would allow member libraries to use the E-Commerce product. The Steering Committee recommends, for presentation to the membership at the annual meeting on May 6, 2010, that E-Commerce become a centralized service and OSL will manage the PayPal account.

New Business:

a.) Nominating Committee Procedure: will now announce at the February Membership Meeting that the Nominating Committee will convene, thus notifying those interested in serving on the committee or in holding office.

b.) 2010 Champlin Application-items to consider for Consortial request: A motion was made by Carol Brouwer, seconded by Susan Aylward, to include the Innovative products Spanish and Chinese interfaces and AirPac in this year's OSL request to the Champlin Foundations. The motion was voted on and passed.

c.) Request to add procedure for Baker & Taylor catalog records: OSL staff has worked out a procedure with Baker & Taylor that will allow them to receive downloads that the Cataloging staff will check before adding the records to our database. This will make a pilot project with  Baker & Taylor that will allow libraries to receive materials completely shelf-ready possible.

d.) Request from Jamestown regarding switch they ordered in November: The Steering Committee agreed that Jamestown should pay for the switch that they ordered in November, 2009.

e.) New staff job descriptions (2) and salary ranges: Joan distributed the job descriptions for Integrated Library System Administrator and Network Engineer, and the revised salary ranges for OSL employees as recommended by the Personnel Committee. A motion was made by David Macksam, seconded by Susan Aylward to accept the revised salary ranges for OSL employees. The motion was voted on and passed.

Member Comment and questions: this item was introduced at this meeting. Agenda item requests should be given to regional representatives in advance so everyone can be notified of topics to be discussed. Representatives should notify Joan of new topics at least one week before the meeting.

Adjournment: A motion was made by Carol Brouwer to adjourn the meeting at 10:50 a.m.

Respectfully submitted:

Leslie A. Page, Secretary
Next Meeting: May 13, 2010 at 9:30 a.m., at the OSL Offices.