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Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by President Eileen Socha at 9:39 a.m. in the Ocean State Libraries Office.
Present were: Carol Brouwer, Prudence Fallon, Heather Field, Joan Gillespie, Chris LaRoux, Shirley Long, David Macksam, Leslie McDonough, Leslie Page, Eileen Socha.
Also Present: John Carney, Diane Greenwald, Ann Grealish-Rust, Mary Ellen Hardiman, Cindy St. Amour.
Minutes of the December 10, 2009 Meeting: Voted to approve the minutes of December 10, 2009 on a motion by David Macksam, seconded by Shirley Long.
Treasurer's Report: Shirley presented the Treasurer's Report. There were no questions.
Executive Director's Report:
-Peter is still out on medical leave.
-two representatives from Sky River presented their product, meant to compete with OCLC. Joan doesn't recommend the product at this time.
-trying to get a bundled price for E-Commerce and Patron Registration from Innovative.
-Innovative will give us free training for the Program Registration product.
-a request was received from WAR to consider raising the minimum fines allowed before a card is blocked from $5.00 to $10.00.
-working with auditors to get Form 990 filed.
-Providence Public Library is converting to RFID. We would need to add a product from Innovative that would allow the use of RFID. Joan will get a quote from Innovative for all to have RFID and one for only Providence.
-there has been a request to look into a maintenance contract for the cash machines being used with Envisionware. Since Envisionware is supposed to provide support this probably isn't necessary.
System Staff Report: Ken spent last month preparing for installation of 10K switches in some libraries, looking into a different gigabit switch that would be less expensive, and helping with some wireless issues in some libraries. Rick is working on Windows 7 deployment, working with the LIT Committee on alternative ways to make Ghost restorer available and he is working on the Champlin order. Renee has been taking on Peter's responsibilities and will handle the next upgrade. There was no report from Lisa.
Karla Harry Commission Report: The Commission met on January 12. The Commission will sponsor, with COLA, a celebration of libraries during the week of February 7 to the 14. RILA will also be involved in the planning of the celebration week. Legislation will again be submitted to clean up the language in the library laws.
Old Business:
a.) Stimulus Grant status: still pending.
b.) Courtesy Notices-easier to do centrally for all: will let the membership know that this is available and libraries will contact Renee if they wish to do it.
c.) Maintenance Fee for getting started on Program Registration: A motion was made by David Macksam, seconded by Carol Brouwer, to recommend $500 as the maintenance fee for libraries who wish to use Program Registration, for presentation at the General Membership Meeting on February 11, 2010.
New Business:
a.) Use of PINS on patron accounts: will be put on the agenda for the February 11, 2010
General Membership Meeting.
b.) 1) Do we want separate user policies for Staff, Trustees and Patrons, or all the same: referred to the Circulation Heads Committee.
2) In new release, Notices can be substantially customized but the maintenance would be extensive: not recommended.
c.) Demo Day for 2010-possible date: April 1 at Cranston: this date was accepted.
d.) OSL Self Evaluation Project: will be put on the agenda for the February 11, 2010 General
Membership Meeting. Suggest creating a committee to write a proposal for funding to hire a consultant.
e.) Innovative Staff to attend the Quarterly Membership Meeting Feb. 11, review schedule:
presentation scheduled at end of meeting.
Adjournment: A motion was made by Carol Brouwer, seconded by Leslie McDonough, to adjourn the meeting at 11:02 a.m.
Respectfully submitted:
Leslie A. Page, Secretary
Next Meeting: February 18, 2010 at 9:30 a.m., at the OSL Offices.
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