Ocean State Libraries Steering Committee

December 10, 2009

 

 

Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by President Eileen Socha at 9:41 a.m. in the Ocean State Libraries Office.

Present were: Becky Boragine, Prudence Fallon, Heather Field, Joan Gillespie, Chris LaRoux, Shirley Long, Leslie McDonough, Leslie Page, Eileen Socha.

Also Present: John Carney, Sharon Fredette, Melanie Ruggieri, Cindy St. Amour, Patience Terrizzi.

Minutes of the October 15, 2009 Meeting: Voted to approve the minutes of October 15, 2009 on a motion by Shirley Long, seconded by Heather Field.

Auditor's Report: Denise Lavoie presented and explained the Auditor's Report to the Steering Committee. A motion was made by Chris LaRoux, seconded by Shirley Long, to accept the draft of the Auditor's Report. The motion was voted on and passed.

Treasurer's Report: Shirley presented the Treasurer's Report. There were no questions.

Executive Director's Report:

-Elizabeth Mullen has been working on revising the Web Page.

-OSL staff is working on reshaping the content management system.

-Peter is currently out on medical leave at least until December 18. Renee and Lisa have been working extra hours to cover.

-Renee will do the Beta testing of the new Millennium release

-OSL has received the grant letter from the Champlin Foundations. Servers and peripherals will be purchased first.

-there are 2 libraries that have not yet paid second quarter fees.

-the staff is trying to figure out a method for setting up the internal changes necessary to accommodate the new options needed for the new out of state borrowers policy. They will have a plan to present at the Steering Committee meeting in January.

-OSL is submitting an invoice to the Gates Foundation for OSL's portion of the Gates Foundation Grant.

System Staff Report: There were no reports.

Karla Harry Commission Report: The Commission met on December 9. The Commission will sponsor, with COLA, a celebration of libraries during the week of February 7 to the 14. RILA will also be involved in the planning of the celebration week.

Old Business:

a.)  Stimulus Grant status: OSL has been contacted by Stimulus Grant officials for more information. Much staff time has been spent recently on completing these requests.

New Business:

            a.)  Use of PINS on patron accounts'use of courtesy notices: deferred until January    meeting.

            b.)  Program Registration discussion: there was discussion on how to increase the number of  member libraries participating in Program Registration

            c.)  DBM Committee: policy on Volume field: the Database Management Committee presented some revisions they would like to make to the OSL Cataloging Policies. A motion was made by          Leslie McDonough, seconded by Shirley Long, to accept the revised OSL Cataloging Policies.     The motion was voted on and passed.

            d.)  Short and Long term goals for OSL: Joan distributed a list of short and long term goals.     During discussion, the Steering Committee decided to investigate the possibility of conducting                    a self-evaluation of the organization.

Adjournment: A motion was made by Leslie McDonough, seconded by Shirley Long, to adjourn the meeting at 11:35 a.m.

Respectfully submitted:

Leslie A. Page, Secretary

Next Meeting: January 21, 2010 at 9:30 a.m., at the OSL Offices.