Ocean State Libraries Steering Committee
October 15, 2009
Call
to Order: This
regularly scheduled meeting of the OSL Steering Committee was called to order
by President Eileen Socha at 9:34 a.m. in the Ocean State Libraries Office.
Present
were: Carol Brouwer, Heather Field, Joan Gillespie, Chris LaRoux, Shirley Long,
David Macksam, Leslie McDonough, Amy Nielson, Leslie Page, Eileen Socha, Doug
Swiszcz.
Also
Present: John Carney, Cathy Fagan, Sharon Fredette, Janet Levesque, Bob
Oliviera, Gail Wolstenholme
Minutes
of the September 17, 2009 Meeting: Voted to approve the minutes of September 17,
2009 on a motion by David Macksam, seconded by Shirley Long.
Treasurer?s
Report: Shirley
presented the Treasurer?s Report. There were no questions.
Executive
Director?s Report:
-a
representative from Aqua Browser made a presentation to OSL staff of his
product which is similar to Encore. The staff was impressed with the product a
rough cost estimate of the product is $60,000 with $20,000 yearly maintenance
-some
MA libraries are switching to Evergreen, an open source product that could be
an option when we are looking to change from Millennium.
-all
the telecommunications switchovers have been made.
-new
band width requests have been submitted to RIDE. We might wish to consider new
plans for telecommunication if RIDE is not accommodating.
-all
Envisionware installations have been completed. When the next upgrade is
installed OSL staff will return to all the participating libraries.
-there
was an article in the Providence Journal about the increase in usage of public
libraries.
-are
beginning to look at the web site and internal communications process.
System
Staff Report: There
were no reports.
Karla
Harry Commission Report: The Commission met on September 30. Rep. Joy Hearne is
now the Chair. The Commission should be reappointed in January and there was
discussion on holding a library celebration week in February.
Old
Business:
a.) Stimulus Grant status: Governor Carcieri has
endorsed all three OSHEAN grant proposals including ours.
b.) Gates Letter of Intent: Joan distributed the
letter that was sent and would have a conference call later today with a
representative from the Gates Foundation to discuss our proposal
c.) Feedback from committee studying policies
for libraries that close and out of state borrowers: A motion was made by
Leslie McDonough, seconded by David Macksam, to accept the revised proposed OSL
Policy No. 8 for presentation to the membership at the meeting on November 5,
2009. The motion was voted on and passed.
New
Business:
a.)
OSL Draft Budget for FY2011: A motion was made by Carol Brouwer, seconded
by Chris LaRoux, to accept the proposed Budget for FY2011 for presentation to the membership at the meeting
on November 5, 2009. The motion was voted on and passed.
b.)
Circ Heads?procedure for damaged Check-in and other Circ policies: Bob Oliviera of the
Circ Heads Committee presented a proposed procedure for the handling of damaged materials at Check-in He also requested that the membership consider changing the limit of days an item is kept on the hold shelf from 6 to 7.
A
motion was made by Carol Brouwer, seconded by Leslie McDonough to accept the
proposed
Damaged
Check-in Procedure for presentation to the membership at the meeting on
November
5,
2009. The motion voted on and passed.
A
motion was made by Leslie McDonough, seconded by Carol Brouwer, to accept the
request to
change
the holds shelf limit from 6 days to 7 days for presentation to the membership
at the meeting on November 5, 2009. The motion was voted on and passed.
A
motion was made by Leslie McDonough, seconded by Carol Brouwer, to set 1, 3, 5,
and 10 as
the
limits that may be applied by libraries to their materials for presentation to
the membership at
the
meeting on November 5, 2009. The motion was voted on and passed.
Adjournment:
A
motion was made by Carol Brouwer, seconded by Leslie McDonough to adjourn the
meeting at 10:50 a.m.
Respectfully
submitted:
Leslie
A. Page, Secretary
Next
Meeting: December 10, 2009 at 9:30 a.m., at the OSL Offices.
