Ocean State Libraries Steering Committee

September 17, 2009

 

Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by President Eileen Socha at 9:33 AM in the Ocean State Libraries Office.

Present were: Shirley Long, Carol Brouwer, Prudence Fallon, Leslie McDonough, Eileen Socha, Heather Field, Chris LaRoux, David Macksam, Howard Boksenbaum, Leslie Page, Joan Gillespie.

Also Present: John Carney, Susan Reed, Paula DiBiase

Minutes of the July 16, 2009 Meeting: Voted to approve the minutes of July 16, 2009 on a motion by Carol Brouwer, seconded by Heather Field.

Treasurer's Report: The Treasurer's Report had not changed since the General Membership Meeting September 10, 2009.

Executive Director's Report:

-Joan had a conversation with Innovative?s President and Vice President of North American Sales about various products.

-Encore has been launched on the OSL web site.

-Joan asked if the Steering Committee would authorize the purchase of some promotional key chains for distribution at the upcoming Digital Bookmobile visit. A motion was made by Leslie McDonough, seconded by David Macksam, to purchase promotional key chains for $640 to be taken from the contingency fund. The motion was voted on and passed.

System Staff Report: nothing new since the General Membership Meeting.

Karla Harry Commission Report: The Commission will meet on September 30.

Old Business:

a.)  Stimulus Grant status: nothing new to report since the General Membership Meeting.

b.)  Gates Letter of Intent: The Gates Foundation will provide to selected states consulting help to get proposals written, project management help, consulting coverage to help with reporting and matching funds to institutions applying for round two of the Stimulus Grants. Some of the things we would ask for in round two would be: funds to conduct a public relations campaign, increase the size of OSL training lab, a digitization studio, more PCs and more databases. The Gates Foundation wants a letter of intent by September 28. The Steering Committee gave Joan permission to proceed with this letter.

c.)  By-Laws changes: A motion was made by Leslie McDonough, seconded by Prudence Fallon, to accept the revised proposed by-laws for presentation to the membership at the meeting on November 5, 2009. The motion was voted on and passed. Joan will post the revised by-laws for review by the membership.

New Business:

            a.)  Syndetics offer of free year: A motion was made by Shirley Long, seconded by Carol 

            Brouwer to be a beta site for Syndetics and receive all their products at no cost for 1 year. The

            motion was voted on and passed.

            b.)  Item Check Out Limits: Lisa explained that Millennium allows us to set up to 4 limits that

can be used in conjunction with the itype and location codes. The Steering Committee

 recommended using 1, 3, 5 and 10. The recommendation will be sent to the Circulation Heads group for discussion then presented to the membership for a vote at the November meeting.

Adjournment: The meeting was adjourned at 10:34 AM on a motion by Carol Brouwer.

Respectfully submitted:

Leslie A. Page, Secretary

Next Meeting: October 15, 2009 at 9:30 AM, at the OSL Offices.