Call to Order: This regularly scheduled meeting of the OSL Steering Committee was called to order by Vice-President/President Elect David Macksam at 9:40 AM in the Ocean State Libraries Office.

Present were:  Susan Aylward, Carol Brouwer, Prudence Fallon, Joan Gillespie, Heather Fields, Chris LaRoux, Shirley Long, Leslie McDonough, David Macksam, Karen Mellor, Amy Neilson, Leslie Page.

Minutes of the April 16, 2009 Meeting: Voted to approve the minutes of April 16, 2009 on a motion Carol Brouwer, seconded by Susan Aylward.

Treasurer’s Report: There were no questions.

Voted to approve the Treasurer’s Report on a motion by Leslie McDonough, seconded by Carol Brouwer.

Executive Director’s Report: There was nothing new to report since the Quarterly Membership Meeting of May 7, 2009.

System Staff Report: There was nothing new to report.

Karla Harry Commission Report: The next meeting of the Commission is scheduled for the end of May.

Old Business:

a.) Database decisions: Joan has notified Proquest that OSL is canceling the ProJo subscription. She will also go forward with negotiating a renewal of the database contract with Ebsco per the wishes of the membership.

b.) Stimulus Grant—matching funds: A motion was made by Leslie McDonough, seconded by Carol Brouwer, to enable Joan to move forward with an application for a Stimulus Grant to upgrade routers, switches and a caching server with the understanding that she will apply to the Champlin Foundations for necessary matching funds.  It was also agreed that OSL would provide matching funds from savings if that is needed.   A vote was taken and the motion passed.

c.) By-Laws review: A motion was made by Leslie McDonough, seconded by Carol Brouwer, to accept the revised by-laws for presentation to the membership for a vote at the September meeting. A vote was taken and the motion passed.

New Business:

a.)    OSL Personnel Committee: staff benefits: A motion was made by Susan Aylward,

Seconded by Shirley Long, to accept the proposed OSL Personal Time Off polices presented by Joan, minus the sentence, “In the event he or she experiences a longer term illness, the employee must use 5 days from their sick time account prior to activating TDI”. A vote was taken and the motion passed.

            b.) New Routers for PCL: A motion was made by Carol Brouwer, seconded by Heather

            Fields to ask the Champlin Foundations for $20,000 to purchase new routers needed

            when PCL joins OSL. A vote was taken and the motion passed.

Adjournment: The meeting was adjourned at 10:30 AM on a motion by Susan Aylward.

Respectfully submitted:

Leslie A. Page, Secretary

Next Meeting: June 18. 2009 at 9:30 AM, at the OSL Offices.