1.
CALL TO ORDER: This regularly scheduled meeting of the OSL Steering Committee was called to order by President Susan Aylward at 9:37 AM in the Ocean State Libraries Office.
Present were: Cheryl Abouelaziz, Jon Anderson, Susan Aylward, Becky Boragine, Joan Gillespie, Shirley Long, Leslie McDonough, Laura Marlane, Leslie Page, Eileen Socha, and Ulla Virks. Absent: Howard Boksenbaum, Amy Neilson.
Also Present: John Carney, Karen
Mellor, David Macksam, Karen Taylor, Cindy
St. Amour, Kathryn Taylor, MaryEllen Hardiman, Carol Brouwer, Elsie Oltedale,
Pat Redfearn, and Prudence Fallon.
2.
MINUTES OF THE MARCH 19, 2009 MEETING:
Voted to approve the March 19th
minutes on a motion by Ulla Virks, seconded by Leslie McDonough.
3. TREASURERS
REPORT: Shirley Long
There were no questions for Shirley on her treasurer’s
report.
4. EXECUTIVE
DIRECTORS REPORT: Joan Gillespie
Joan’s report addressed the
following issues:
a. EnvisionWare:
Product has been installed at 6 libraries. After a little tweaking they
are all up and running successfully.
b. Self-check:
Joan
has asked Innovative for a quote on this increasingly popular
circulation method. Las Vegas’ large library system has gone entirely self
check.
c. Routers:
Nine new routers have been purchased for Providence branches. Providence
Public Library hasn’t paid for them. We will apply to Champlin to be
reimbursed for them
d. Backstage:
OSL will be purchasing indexing for the 490 MARC field.
e. Stimulus
Funds: OSL is requesting $500,000 to upgrade all of our routers.
f. Champlin:
The request forms for technology hardware will be sent out this week. This
year, there will be a separate request for servers.
g. Demo
Day: Ocean State Libraries hosted a “Demo
Day” on April 2ndat Warwick Public Library. 40 people attended.
5. System
Staff Reports:
There were no system staff reports this month.
6. Karla
Harry Commission: Eileen Socha
The Commission will meet on April
22nd. A new General Assembly member, Joy Hearn, has been added to
the Commission.
7.
Nominating Committee: Slate for Annual Meeting in May
The nominating committee proposed
the slate as follows: Vice President/ President elect, David Macksam; Member at
Large, Christopher LaRoux; and Secretary, Leslie Page.
A motion was made by Shirley Long,
seconded by Eileen Socha, and approved by the board, to bring the slate before
the membership.
8.
Ad Hoc Database Review Committee Report:
After all the information was
presented, the consensus was that we should not change vendors at this time. Proquest
is still unable to obtain obituaries from the Providence Journal for inclusion
in their database. A motion was made by Leslie McDonough, seconded by Shirley
Long, and approved by the board, to drop access to the Providence Journal
through Proquest.
A motion was made by Eileen Socha,
seconded by Shirley Long, and approved by the board, to accept the report of
the Ad Hoc Committee.
9.
Old Business:
a. By-Laws:
proposed amendments: The proposed amendments to the By-Laws were reviewed.
The section on the Executive Committee has been stricken. Clarification is
needed under Removal of Officers and Members.
b. Member
Agreement: proposed amendments:
A motion was made by Leslie McDonough, seconded by Ulla Virks, to accept the change to the Member Fees section of the
agreement.
10. New Business:
a. OSL
Personnel Committee: performance recommendations:
Joan reviewed the
performance reviews and recommendations with the personnel committee. She will
now sign then and give them to the individuals.
b. OSL
Personnel Committee: Proposed staff handbook
Joan has been
working on creating a staff workbook.
c. Staff
use of Millennium:
A policy for staff
circulation privileges will be presented at the May membership meeting.
ADJOURNMENT:
The meeting was adjourned at 11:40AM
Respectfully submitted:
Becky A. Boragine, Secretary
Next Meeting: Steering May 14, 2009 at 9:30 AM in the OSL
Offices
