1. CALL TO ORDER:  This regularly scheduled meeting of the OSL Steering Committee was called to order by Vice President Eileen Socha at 9:37AM in the Ocean State Libraries Office.

Present were:  Cheryl Abouelaziz, Becky Boragine, Joan Gillespie, Shirley Long, Leslie McDonough, Amy Neilson, Leslie Page, Eileen Socha, Ulla Virks, and Karen Mellor. Absent: Jon Anderson, Susan Aylward, Howard Boksenbaum, and Laura Marlane

Also Present:  John Carney, Cynthia St. Amour, David Macksam, and Diane Greenwald

2)  MINUTES OF THE OCTOBER 23, 2008 MEETING:

Voted to approve the October 23^rd minutes on a motion by Leslie McDonough, seconded by Ulla Virks.

3)  TREASURERS REPORT: Shirley Long

There were no questions for Shirley on her treasurer’s report.

4)  EXECUTIVE DIRECTORS REPORT: Joan Gillespie

Joan’s report addressed the following issues:

Champlin: We have received the very good news that our full consortial request for $712,850 has been granted.

Web Designer: Elizabeth Mullin has been hired to work on OSL’s webpage.

Museum Passes:  The need to be more flexible on loan periods was discussed.  The consensus of steering was to allow adding additional loan periods

Fixed Assets: Will be increasing the amounts of an item considered a fixed asset from $300 to $1000.

RINET: Providence bandwidth will begin going directly to RINET.  This is now scheduled for Monday November 24^th.

Teleforms:  Innovative had offered to replace the Telephone Renewal System for $16,000.  Rick and Renee were able to fix the telephone renewal system for much less, by replacing a board.

Reclamation Project: There are 26,000 records, 3 years old or more, that are no longer active in Millennium.  These will be purged once libraries take a look at the records.

Create List: We will be buying more Create List capacity at a cost of $2500.

Audubon Society: The Audubon Society has expressed an interest in joining OSL.  Joan had forwarded them some information on what services we offer and approximately what St. Georges pays OSL, to help them determine if it is appropriate for them to join.

Blue Cross: A library has expressed an interest in obtaining Blue Cross through OSL.  Unfortunately it currently is not allowed by Blue Cross.

Audit:  The audit is almost complete.

The Steering Committee did not have questions for Joan.

5)  System Staff Reports: 

Peter: Has been preparing for the arrival of our large computer projects including Encore and Research Pro.

Rick:  Has been working on encouraging and supporting libraries to do their updates via WSUS.  So far,  459 computers are being updated off hours.  Rick and Renee have fixed the Telephone Renewal System. 

Lisa:  Has been holding training sessions on Overdrive, Millennium and Create List as well as training the St. Georges cataloger.  She is adding new courses to the training options. 

6)  Lib Futures Committee Report: Eileen Socha

Three focus groups have been held.  A report will be written and distributed to library directors. 

7) Old Business:

a)      Fee Structure for FY2011 budget: This subject was tabled; it will be discussed at a later date.

8) New Business:

a)      Change date for January Meeting: The January meeting will be held on January 15, 2009.

b)     Redwood Library:   The Redwood Library has been receiving from OSL a T-1 line, telecom services, 8e6 filtering, web hosting, and staff support services at no charge. This was done at the request of Dave King, formerly of the Champlin Foundations, over a dozen years ago.  It was decided that the Redwood Library should seek these services elsewhere.  We will give them time to make an orderly transition from our lines.

c)      Developing policy for OSL response to closing member libraries:

a)      Charge to a committee- Susan should appoint this committee and give it its charge. 

b)     Have an attorney review membership agreement- it was agreed that an attorney should take a look at our membership agreement.

c)      Fee to serve out-of-state patrons- the same  committee will look into this issue.

d)     New bank accounts:  OSL will be setting up additional bank accounts at two separate banks.  Money will then be transferred from OSL’s existing bank to the new banks so OSL money will not be all in one place.  We will continue to use Bank of America for our everyday banking needs. 

            AskRI will be holding a kickoff on December 4^th at 10am. At the Providence Public Library, main building. 

ADJOURNMENT:

The meeting was adjourned at 10:20AM

Respectfully submitted:

Becky A. Boragine, Secretary

Next Meeting:  Steering January 15, 2009 at 9:30 AM in the OSL Offices