1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by President Laura Marlane at 9:36 A.M. at the Ocean State Libraries Office.

Present were: Jon Anderson, Susan Aylward, Debbie Barchi, Howard Boksenbaum, Becky A. Boragine, Joan Gillespie, Shirley Long, Laura Marlane, Doug Pearce, Regina Slezak, Eileen Socha, Ulla Virks. Absent: Leslie Page.

Also present: Leslie McDonough (SCI)

2. MINUTES OF THE MARCH 20, 2008 MEETING
VOTED unanimously to accept the minutes of the March 20, 2008 meeting. (Aylward, Virks).

3. TREASURER'S REPORT (Shirley Long)
No questions for Shirley on her report.

4. EXECUTIVE DIRECTOR'S REPORT-(Joan Gillespie)
Joan's report addressed the following issues:
a) Joan has spoken to the people at Innovative and they said that they would see to it that we would not need a new product to make the book jackets work with Encore.
b) The book jackets have been installed.
c) Providence Public Library has paid its late payments. They have asked to have the interest they owe waived.  They were told no and invited to Steering to make their case.
d) Eight libraries have qualified for Gates grants.  NELINET will be submitting their proposal to the Gates Foundation.
e) The proposal for Envisionware will be to the full membership.  Champlin is willing to cover the cost of hardware and software. the quote is for $149,000.  $23,548 will be needed the following year to cover maintenance.
f) Rick and Lisa attended the SAKAI educational software conference.  Looking for new software for communication.
g) Personnel Committee met and are using the steps that were set up last year.
h) St. Georges had 12,000 records that needed work, 9,000 of these are complete.  Joan was asked to look at the time and cost expensed for St. Georges to join, so we will have the information in case additional libraries join us in the future.
i) At the request of the Champlin Foundations, to keep the bookkeeping straight, we transferred a payment of $60,000, for the ILS from the 2008 grant back to the 2007 grant to use up left over funds.  
j) Over 200 thumbdrives have been ordered by various libraries.

5. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.

6. COMMITTEE REPORTS (Reference, Lit, Database Management, Childrens)
Written reports from the Reference, Lit, Database Management, and Children's Committees were distributed prior to the meeting.

7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
Surf RI is up and available through the end of May.  A state house reception was held.   There is a debate on whether to make the committee permanent or renew it again.  A report has been written and the Commission will meet again after everyone weighs in on the report.  

8. OLD BUSINESS
a. NELINET QUOTE- OSL has two options offered for inclusion in NELINET.  A full service with unlimited use and an ala carte version.
               Steering voted to choose the unlimited use option.      
b. REQUEST FOR AUDITOR RECOMMENDATIONS
Several months ago Joan asked OSL librarians for recommendations for auditing services.  No one has submitted any recommendations for this request. Joan will be checking with RINET's auditor.

9. NEW BUSINESS
a. INNOVATIVE QUOTE FOR REPLACING SERVER
Peter believes it is time to replace the server.  $30,000 will be requested in the Champlin grant for this purpose.  Ken is looking for $29,000 for a new Packetshaper.
b. TWO ILS QUESTIONS FROM LIBRARIES
Libraries would like to see the selfcheck modules be able to limit the number of DVDs checked out; Peter will look into it.  There is an option to allow patrons to sign up for an additional feature on the OPAC, they can be emailed when new titles of interest come out.  OSL is looking to see if this feature is of interest.
c. SUGGESTION FROM HOWARD BOKSENBAUM
Howard would like to see OSL stats be sent directly to the company that assembles the annual report.  There is one month left to set up the questions for this year.  Libraries mentioned that they have uncataloged items that they include in the numbers they submit for the annual report.

10. OTHER
The RILA Conference will be held on June 5th and 6th.  Presenters include Thomas Hennen, Jr. and Jessamyn West.   On Thursday evening, there will be a dinner at Trattoria Simpatico in Jamestown.
Eileen Socha informed the group that the East Providence Library was visited by scholars from Cape Verdes. They donated books in Creole to the library's collection and would like to be a sister library.
Susan Aylward has been talking with library directors about the structural review project as well as any other issues facing OSL.  She plans to continue her phone calls. The Steering Committee had preliminary discussion on a new idea she has had to have ad hoc committees look at parts of the proposal.  
Based on some recent incidents, there was some discussion about a "staff circulation privileges policy."

11. ADJOURNMENT
The meeting was adjourned at 11:05AM.

Respectfully submitted,
Becky A. Boragine, Secretary
Next meeting: May 22, 2008 at 9:30am, at OSL Offices