1.      CALL TO ORDER

This regularly scheduled meeting of the OSL Steering Committee was called to order by Vice President Susan Aylward at 9:35 A.M. at the Ocean State Libraries Office.

Present were: Jon Anderson, Susan Aylward, Becky A. Boragine, Joan Gillespie, Shirley Long, Leslie Page, Doug Pearce, Ulla Virks. Absent: Debbie Barchi, Howard Boksenbaum, Laura Marlane, Regina Slezak, Eileen Socha,

Also present: John Carney (EPL), Joan Hackett (HAR) Leslie McDonough (SCI) Gayle Wolstenholme (GLO) Pat Redfearn (WRR) MaryEllen Hardiman (NPR)

2.      MINUTES OF THE February 28, 2008 MEETING

VOTED unanimously to accept the minutes of the February 28, 2008 meeting. (Long, Virks).

3.      TREASURER’S REPORT (Shirley Long)

No questions for Shirley on her report.

4.      EXECUTIVE DIRECTOR’S REPORT—(Joan Gillespie)

Joan’s report addressed the following issues:

a)      Envisionware -Joan will be meeting with them in late March. She has received a quote for the product. She was also informed that the quote would not go down much if individual libraries pre-purchase.

b)      Libraries have asked OSL to coordinate the purchasing of thumb drives.  OSL will go ahead and purchase them.

c)      OSL has been informed that book jackets will not work with Encore unless another product is purchased.  Joan has contacted them about this issue and is waiting for reply.

d)     Circ heads have requested assistance with a staff  issue. Some individuals with staff library cards are misusing the system, such as waiving the replacement cost of other libraries’ items. Joan has spoken to the directors of the libraries involved.

e)      The Overdrive order for marc records has been placed with OCLC.

f)       Gates will come out with a list tomorrow listing what each qualified library will be eligible for.

5.      SYSTEM STAFF REPORTS

The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.

6.      COMMITTEE REPORTS (Reference, Lit, Database Management, Childrens)

Written reports from the Reference, Lit, Database Management, and Children’s Committees were distributed prior to the meeting.

7.      LIB FUTURES COMMITTEE REPORT (Eileen Socha)

There was no report this month.

8.      OLD BUSINESS

a.       PENALTIES FOR LATE PAYMENTS TO OSL—Clarification of policy on how much to charge and when. Updates to the Member Agreement form were

proposed by Doug Pearce, seconded by Shirley Long, to accept the Member Agreement as corrected.

b.      CIRCULATION POLICIES

Postponed until a later meeting.

9.      NEW BUSINESS

a.       FEEDBACK FROM MEETING WITH CHAMPLIN FOUNDATION

Joan met with Keith Lang from the Champlin Foundations.  She described to him Encore as well as Envisionware and they are willing to consider funding these products.  Regarding the matching monies required by the Gates foundation to receive these grants, Champlin would like to see copies of what Gates is allowing before considering the request.  Champlin approved the use of $500 in interest to cover what was overspent in furniture purchases.

b.      ENVISIONWARE QUOTE

The quote should soon be finalized.

c.       RELAIS QUOTE TO OLIS

Howard would like to know if OSL is interested in continuing with this proposal.  At this point it is not high on OSL’s priority list.

d.      OSL SALARY RECOMMENDATIONS

Postponed until the April meeting

e.       CHARGE TO PLANNING COMMITTEE

Discussion postponed due to lack of Steering Committee Members.

10.  OTHER

Several questions and comments were brought up regarding the structural review project.  They included a question about what the function of the regions were, asking if the fees might be broken down into two fees (network and other), as well as suggestions that communication to and from the membership is key. Also mentioned was the fact that notifications from vendors are still arriving mentioning CLAN and have not been updated to say Ocean State Libraries. Items that are “In Transit” will go missing for a time then show back up in the system.

Some libraries have asked OLIS what their stance is on libraries “maintenance of effort”.  Howard will be distributing a letter that libraries can bring to their municipalities if necessary.

11.  ADJOURNMENT

The meeting was adjourned at 11:00AM.

Respectfully submitted,

Becky A. Boragine, Secretary

Next meeting: April 24, 2008 at 9:30am, at OSL Offices