1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by President Laura Marlane at 9:41 A.M. at the Ocean State Libraries Office.

Present were: Susan Aylward, Debbie Barchi, Becky A. Boragine, Joan Gillespie, Shirley Long, Laura Marlane, Leslie Page, Doug Pearce, Regina Slezak, Eileen Socha, Karen Taylor, Ulla Virks. Absent: Jon Anderson, Dan Austin,

Also present: Fran Farrell-Bergeron (WWA), Pat Redfearn (WRR)  

2. AUDITORS REPORT( Bob Allen)
Bob Allen presented the final version of the audit for the Fiscal Year ending June 30, 2007. He reported that this year's report is extremely similar to last year's report and that the organization is in good financial shape. He noted that even with all the changes, OSL is well positioned to go forward.  There were some concerns involving the segregation of the following duties; only one person reconciles the checking account, OSL does not use POs, and it is the Auditor who also produces the Financial Statement. The motion was made by Regina Slezak and seconded by Susan Aylward to accept the year-end financial report from the accountant, Bob Allen.

3. MINUTES OF THE DECEMBER 18, 2007 MEETING
VOTED unanimously to accept the minutes of the December 18, 2007 special meeting. (Slezak, Virks).

4. TREASURER'S REPORT (Shirley Long)
There were no questions on the Treasurer's Report.

5. EXECUTIVE DIRECTOR'S REPORT-(Joan Gillespie)
Joan's report addressed the following issues:
a) Peter, Ken and Joan have discussed the amount of band-width we get from RINET. Based on peak usage analysis, they decide to increase the amount of bandwidth.
b) Innovative- The order has been placed with Innovative for Encore, Research Pro and the new teleforms message.
c) Researched quotes for a spam email filter to get rid of spam email. Barracuda is the cheapest.  Motion was made by Debbie Barchi seconded by Susan Aylward, to purchase the needed Barracuda.

6. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.

7. COMMITTEE REPORTS (LIT,  & Reference )
Written reports from the LIT and Reference Committee were distributed prior to the meeting.

8. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
The Karla Harry Commission has not met since the last meeting.

9. OLD BUSINESS
a. GATES GRANT-
1. The TechAtlas program needs to be run for poverty eligible libraries
Rick and Lisa will go to libraries and assist with TechAtlas at any library needing assistance.
2. Are there possible alternatives for funding the match? Joan suggested either asking the Champlin Foundations for a partial match or asking if we can use some of our capital reserves to supplement,  
Advocacy training is available to help you get more money.  Steering will discuss this issue later when it is determined how many computers Gates feels we qualify for.

10. NEW BUSINESS
a. DISCUSSION OF THE AUDITOR'S REPORT
Some of the recommendations will be causing the staff more work. They will be restructuring the accounts as of July 1st.  POs were recommended and this procedure has already been discussed and will be implemented.
b. BY-LAWS AND FUNDING FORMULA REVIEW (Susan Aylward) - After reviewing proposed changes to the bylaws, a motion was made by Doug Pearce seconded by Eileen Socha, to post the changes for the membership to see.
c. DISCUSSION OF CATALOGING OVERDRIVE ITEMS -OCLC offers records ranging from $1.50 to $7 each, based on the type of record.  All of the records are decent enough for inclusion in our catalog.  A motion was made by Doug Pearce seconded by Eileen Socha, that OSL will pay for retrospective and ongoing marc records of Overdrive items.
d. PATRON QUESTION REGARDING CHARGING FOR ITEMS RETURNED TO OTHER OSL SITES- The OSL library system doesn't deal directly with patrons.
e. PENALTIES FOR LATE PAYMENTS TO OSL- Clarification of policy on how much to charge and when. Recommendation on policy will be discussed next month.

11. OTHER

12. ADJOURNMENT
The meeting was adjourned at 12:15PM.

Respectfully submitted,
Becky A. Boragine, Secretary
Next meeting: February 28, 2008 at 9:30am, at OSL Offices