1. CALL TO ORDER
This regularly scheduled meeting of the OSL Steering Committee was called to order by President Laura Marlane at 9:35 A.M. at the Warwick Public Library.

Present were: Jon Anderson, Susan Aylward, Debbie Barchi, Howard Boksenbaum, Becky A. Boragine, Joan Gillespie, Laura Marlane, Leslie Page, Doug Pearce, Regina Slezak, Eileen Socha, Ulla Virks. Absent: Dan Austin, Carol Brower, Shirley Long.

Also present: John Carney (EPL), Fran Farrell-Bergeron (WAR) May Ellen Hardiman (NPR) Kacey Richards (PAW)

2. MINUTES OF THE JUNE 28, 2007 MEETING
VOTED unanimously to accept the minutes of the June 28, 2007 meeting as presented. (Aylward, Socha).

3. TREASURER'S REPORT (Shirley Long)
The treasurer's report for 2006-2007 was presented at the meeting. All membership fees for 2006-2007 have been paid.  $104,333 in membership fees have been prepaid for 2007-2008. An additional $15,348 in interest was earned as income going beyond that which had been budgeted.  Ebsco has been paid in advance.  This treasurer's report is based on actual cash disbursements, the auditors see that the payments get credited to the correct fiscal year.

4. EXECUTIVE DIRECTOR'S REPORT-(Joan Gillespie)
Joan reported on the following issues:
Overdrive- Everything is going well so far.  Next meeting August 3rd.
Bins- OLIS is working on it.
Product request info from III - Barbara Hertzog from III asked if she should directly send information for III products to individual libraries or should all information filter through the steering committee.  It was agreed that everything should pass through Joan so we can see what products everyone is interested in.
Delivery -OLIS will be giving OSL their own stop 5 days a week at the new office.

5. SYSTEM STAFF REPORTS
The Steering Committee did not have questions for Joan regarding the written reports from the OSL System staff that had been distributed prior to the meeting.

6. COMMITTEE REPORTS (Circ, LIT, Database Management, Reference & Childrens')
Written reports from the Reference Issues and LIT Committees were distributed prior to the meeting. A question was asked about whether OSL was still considering their request of having Champlin pay for Envisionware.  Some libraries may be deciding to purchase it for themselves prior to our making a request to Champlin.

7. LIB FUTURES COMMITTEE REPORT (Eileen Socha)
Rep. Betsy Dennigan is trying to get a meeting together this summer.
 
8. OLD BUSINESS
a. ST. GEORGE'S MIGRATION: The new librarian should be beginning around now.  Arrangements are being made for ILS librarian Lisa Davis to train Jen Tuleja and her new assistant.  Peter has all their holdings listed as unholdable for the present time.  All fees necessary for joining, as well as monthly fees have been paid.  

b. MOVING THE ILS FROM PPL
The lease should be signed very soon.  An air conditioner is still being looked at for the computer room.  More phone lines as well as data lines need to be installed. Joan asked for the approval to spend additional monies on the move. Move to accept the estimated cost for these aspects of the  move   (Barchi, Aylward)

-OFFICE RELOCATING  The equipment from the Providence Public Library  is being taken to the new facility and it looks like both the PPL and OSL computer equipment is in good shape. However there are two ongoing issues with the move : we are still waiting on the tax assessor to waive taxes; Verizon says OC3 will make the telco room too hot so they will not install it.  Joan is working on these.  
        
c. DRAFT OF POLICY FOR POSTING TO OSL MESSAGE BOARD - The draft of the policy for posting to the OSL message boards was distributed and after some discussion, a motion was made by Doug Pearce and seconded by Susan Aylward that we accept the policy with one small change.

9. NEW BUSINESS
a. VACATION CARRY FORWARD STATUS-A list of OSL staff vacation times being carried over was distributed.  It was recommended to employees with a lot of vacation time to use some of it.

b. NELINET PROPOSAL -Full membership vs. Consortial Sponsorship:     Joan recommends that we take a full membership with OLIS as the consortial sponsor. It will save OSL $1400. and the access will be the same, the only change is that courses need to be registered through OLIS, not OSL.  

c. FRAUDULENT PATRON PROBLEM - Kacey Richards spoke on how the fraudulent patrons were first discovered. Six patron records were discovered to be fraudulent after they were cross referenced with the town's tax assessor on April 2nd.  After notification, some of the books were returned to two libraries. Two of the patron records were then deleted. Peter and Rick are looking at tracking which computers are used for these activities. This issue is continuing to be worked on.

10. OTHER

11. ADJOURNMENT
The meeting was adjourned at 11:03AM

Respectfully submitted,
Becky A. Boragine, Secretary
Next meeting: September 6th location Warwick Public Library