CLAN Steering Committee minutes
Meeting held January 30, 2003, Barrington Public Library
The meeting was convened by Chair Susan Reed at 9:40
AM. In attendance were:
Holly Albanese, HPE; Deborah Barchi, BAR; Peter Bennett, PRO
and CLAN; Becky Boragine, LIN; John Carney, EPL; Diane Dexter, LIN; Donna
Dufault, NSH and WIL; Paul Holliday, CRA; David Macksam, CRA; Leslie McDonough,
SCI; Virginia Moses, CLAN; Anne Parent, OLIS; Richard Payette, CLAN; Susan
Reed, PAW; Cynthia St. Amour, PRO and CLAN; Regina Slezak, NPT.
The minutes of the previous regular meeting and special
budget meeting were unanimously accepted.
Susan Reed requested that Ginny pursue Minuteman for
information regarding print management.
Executive Director Ginny Moses reported:
DYNIX rep demonstrated Horizon to
Peter, Cindy, Rick and Ginny—it looks better and better.
CLAN may want to migrate at the end
of this year? If so, all terminals will
have to be replaced. Non-MARC records,
mostly periodicals (60K) will have to be cleared up.
New director at WRR is Patricia
Redfearn.
Ginny distributed a handout that
details information that could be found through DYNIX—in response to concerns
about the Patriot Act.
We will divide the membership fees
into 4 equal quarters, starting in FY 04.
If there is a cash flow problem we will return to the current schedule,
but no problem is anticipated.
In January Rick has ordered
$135,000+ in PC’s and peripherals, and Peter has ordered $165,500+ worth of
packet shapers. Please stay prompt with
payments to CLAN.
Audit is complete—we are in good
shape.
Systems and Network Administrator Peter Bennett reported:
Horizon now equals DYNIX in
functionality—more to come in R7.3, due in about a month
Could shoot for December 2003 to
migrate
Training will be provided
Peter will check into the
possibility of a demo at the CLAN offices
The membership expressed a desire
to migrate in December—we’ll confirm that at the Feb meeting
We will be down for 3 days during
migration—maybe more.
Client to be loaded on PC’s
See Rick regarding PC Reliance
Problem getting to internal CLAN
sites by domain name from inside and outside libraries is solved
PPL is
running its own name server
See Rick’s
instructions on the CLAN Support site for help
Call Rick
or Peter for help, if needed
Ipac
news: more than half the profiles for
individual libraries are activated
Sometimes the profiles don’t load
correctly—there is a developer currently working on this problem
There are
suggested work-arounds that do help
Rick and Peter made the asterix
really big, with much labor required to do so
Web Pac is
no longer being supported
The public
catalog in Horizon is Ipac.
Ipac is
being renamed HIP
With
Horizon, licensing issues will go away
Susan Reed asked that Peter speak to OSHEAN issues
Cutover
plan was changed the night before it was put into action
It is now
the best configuration we could have
PRO’s
servers to users inside and outside of the network were the problem
DNS (domain
name server) issues had to be corrected—it is now done
Susan asked that Peter address issues of CLAN not supporting
websites on PRO’s server
We are not
web hosters, nor does CLAN support the server in any way
Peter and Cindy visited Atrion to
see how the network routing is done—it is complex
Our network has had little
security—now we need it and have it internally
If the membership wants CLAN to do
web hosting we could add it to the servers and we would have to charge for the
service
Some of the trouble with resolving
problems came from Conversant being unresponsive
Technical Support Specialist Rick Payette reported:
Call if you
need help installing your new PC’s
Next group
purchase of PC’s will be in April
Special
orders are accepted during the first 2 weeks of each month
MOTION by Regina Slezak:
Executive Director to prepare a policy specifying what action CLAN would take if we were
approached by authorities for patron information
SECOND by Donna Dufault
Passed unanimously
Treasurer Leslie McDonough reported:
Handout showing 1st and
2nd quarters of FY 03 cash flow
A discussion of possible actions
CLAN would take if state aid were cut ensued
Donna Dufault noted that SKI would
consider dropping Gale databases to save money
Peter Bennett noted that if state
aid were to be cut CLAN would need to cut costs drastically—perhaps Gale
databases, the new cataloger’s position, NELINET (OCLC is up to $90K/yr and
rising)
Anne Parent said there is no
indication that aid will be cut
CLAN should address what would
happen if a library needed to drop out of CLAN
Susan Reed suggested that Gale be
optional, but that would raise the cost to any libraries that kept it
Regina Slezak said that dropping
Gale databases or allowing them to become optional undermines the idea of CLAN
as a network
Peter Bennett: it is reasonable to say that if there is a
crunch we will consider cuts
Leslie: the budget passed based on the possibility of making cuts if
state cuts aid
Holly: CLAN needs to stick to its principles
Leslie: Each library has not got the option to drop Gale databases
because it was a CLAN-wide decision to purchase them
OLIS representative Anne Parent reported:
If we get
an increase in federal funding we want database interfaces statewide
HR 13 –the
MLIS appropriation bill—Langevin signed on right away
Kennedy has
not
There are
25 cosponsors in the House already
We need
Republicans to sign on
The bills
are slightly different in the House and Senate
The latest
figure is $154M—an increase of $17K
HR 107—Digital Media Consumers
Rights Act, having to do with fair use—Kennedy has withdrawn his support
Request CLAN write a letter of
support
MOTION by Leslie McDonough to have Ginny write and send such
a letter
SECOND by Donna Dufault
Passed unanimously
CLAN’s representative to Library
Legislative Day needs to be selected at the February CLAN meeting
The Library Board of RI has
approved seeking legislation for annual appropriation for public library
construction reimbursement for a 5 year period, beginning in fy04 at $2.5M and
increasing annually by $1M, reaching
$6.5M in FY08
New appointee to Library
Board: Leslie McDonough, representing
small libraries and replacing Ann Crawford
OLIS staff seeking brief letters
identifying usefulness of OLIS’ services, with an emphasis on service to the
end users. Include less visible
services such as web service CE registration, etc.
Gates Grants finalized—see the
website for details
LORI website updated
COLA meets 2/11 from 5-7—Elizabeth
Dennigan is this year’s Sweetheart
Free attendance for members, $5 for
non members
Could CLAN do training in reference
searching in specific areas? Science,
etc.? We need a cooperative effort
RILA representative David Macksam reported:
Thanks to
CLAN for preparing a handout on Patriot Act
A resolution was passed by ALA to
change and amend the provisions of the Patriot Act and Homeland Security
State chapters will be asked to
sign on
The FBI had a representative at the
conference
A workshop on confidentiality will
be held in the Spring—possibly April
The Legislative Action Committee
wants input for its agenda for the Fall meeting
Statewide literacy efforts: which will be supported?
Regarding Sate Grant-in Aid, the
rumors are flying. We don’t know what
is true right now—anything is possible
LORI representative Regina Slezak reported:
We are looking at virtual catalog
library models
Database Management Committee representative Paul Holliday
reported:
DBM will have DP perform an item
purge of items that have had a status of “lost” or “missing” for 3 years from
the end of December 2002
It will occur in April or May—has
become an annual activity
Other:
Debbie Barchi said that RILA is 100
years old in 2003 and there are festivities planned
RILA needs anecdotes from “the old
days”
RIAL Conference is scheduled for
June 12 and 13 at Bryant College
Meeting adjourned by unanimous agreement at 11 AM
Next meeting to be held April 27 at WGR.