Meeting was called to order by Susan Reed at 9:45am at Warwick Public Library.

In attendance:    Ann Crawford (CHA); Paul Holliday (CRA);  John Carney (EPL);  Becky Boragine (LIN);   Jim Giles (NSH); Regina Slezak (NPT);  Carol Brouwer (NSM);  Susan Reed (PAW);  Peter Bennett (PRO); Cindy St. Amour (PRO);  Leslie McDonough (SCI); Holly Albanese (HPE);  Fran Farrell-Bergeron (WWA);  and Rick Payette (CLAN)

The minutes of the previous meeting were approved as read per a motion made by Paul Holliday (CRA) and seconded by Leslie McDonough (SCI).

Leslie McDonough presented the budget proposals:

1.   Administrative Assistant position - the complexity and volume has increased.  New job description was reviewed and discussed.

• Motion to approve new job description and proposed salary by Regina Slezak (NPT) and seconded by Jim Giles (NSH).  Motion carried with 8 in favor and 1 abstention.

2.   Cataloging positions review

• Leslie used consortia data and PPL numbers.  Discussion ensued.  It was brought up that the part-timer will not received medical benefits.  
  
• Fran (WWA) stipulated that she does not hire MLS catalogers and relies on CLAN catalogers for original cataloging.  Fran also asked about the "step" program and why we use this versus any other program to calculate raises.  
  
• Peter(PRO) " PPL talked about doing step vs. range and found that they needed more flexibility and did not go with the steps."  Peter also agreed that we can do away with this next year if we choose.
  
• Susan(PAW) we need a personnel committee and will look into this possibility.
  
• Jim(NSH) reword #2 for Librarian II job description - "initiates on-site training workshops as needed." Motion to approved change made by Jim and seconded by Peter(PRO).  Passed unanimously.
  
• Jim(NSH) reword #4 for Librarian I job description - "cleanup of non-Marc records that are added to the database each year." Also under additional responsibilities change to "helps conduct the training of members in CLAN data entry procedures."  Motion to approve changes made by Jim(NSH) and seconded by Leslie(SCI).  Passed unanimously.
  
• Peter(PRO) made a motion to approved new  job descriptions and pay scale for CLAN catalogers.  Motion seconded by Leslie(SCI) and passed unanimously.

3.   Mileage Rate - discussion ensued.  It was decided to discuss as part of the entire budget.

4.     Proposed Budget

• Motion to pass budget on to entire CLAN committee made by Jim(NSH) and seconded by Peter (PRO).  Discussion:
  
• Jim(NSH) question about NELINET's $10,000 increase.  Peter(PRO) every year NELINET increases and when there is a viable alternative we will change.
• Jim(NSH) Maintenance & equipment line - Peter(PRO) and Rick(CLAN) explain this new line as a way of purchasing new equipment since we should not always rely on Champlin.
• Jim(NSH) Parking?  Peter explains this is due to travel.
• Jim(NSH) Insurance? Warwick only insures the library not CLAN and therefore CLAN needs separate insurance.
• Susan(PAW) Did we adjust budget based on adjusted salary figures?  Leslie(SCI) yes.
• A vote was taken and the motion passed unanimously.

Leslie McDonough presented the cash flow report:

• Using cash flow due to the capabilities of the program.  Quick books is a possibility for future.  Leslie opened it up for questions.

Other:

• Ann(CHA) - Can we look at the possibility of lowering the 47% required in first quarter for CLAN fees?  Peter(PRO) yes we can look into it.
• Peter(PRO) Any Champlin funds for bandwidth management is to notify Peter or Ginny as soon as possible.
• Peter(PRO) - Long awaited cutover to OSHEAN will be week of December 2, 2002.
• Jim(NSH) - Leaving Block Island end of December and Donna Dufault will be taking his place.
• Motion to adjourn made by Peter (PRO) and seconded by Leslie(SCI).

Meeting adjourned at 11:00am.

Respectfully Submitted,

Holly W. Albanese