The meeting was called to order by Chairperson Susan Reed at 9:40 AM.  Those in attendance included:  Holly Albanese, HPE; Peter Bennett, PRO; Becky Boragine, LIN; Carol Brouwer, NSM; Sheila Carlson, OLIS; Dorothy Frechette, RILINK;  Paul Holliday, CRA; De Johnson, JOH; David Macksam, CRA; Leslie McDonough; Ginny Moses, CLAN; Sandra Mundy, BUR; Rick Payette, CLAN; Susan Reed, PAW; Bill Schneller, PRO;  Regina Slezak, NPT; Karen Taylor, EGR.

The minutes of the previous meeting were approved as written.

• Gale brochures - more on order.
• Thanks to all Directors for getting the erate forms back to us promptly.
• Elaine is ordering receipt printer paper - let her know if you want some. (Epson T88-II or T88III models)
• Re:  Cybrarian:  Print management is not used at SAILS as per Debby Conrad since they find that "one shoe didn't fit all."  Referred to Minuteman-awaiting their reply.
  Please get all museum pass info to Elaine ASAP.
• Catalogers' training scheduling into April 2003 - big response.

• Figured out problems with cutover to OSHEAN - will reschedule within next few weeks.
• Release 2.02 of iPAC has 400 bug fixes - iPAC will be down about an hour for loading.  No wonderful enhancements, but a few fixes
• At end of Dec. there will be Release 7.3 of Horizon - we can think about migration after that.  Epixtech rep coming to talk in January.
• Remember:  with Horizon we can have no terminals, and all records need to be MARC (circulating periodicals are a problem)
• Maybe we will migrate in late spring or early summer of '03 - the decision is ours. It is already paid for.
• DYNIX is ok for 10 more years.
• RINET arranging for backup telecomm provider - in case OSHEAN goes down.  May be eligible for erate.

• Will be buying receipt printers from Insight, not epixtech from now on.  $75-$100 cheaper and shipping more efficient.
• CLAN computer support personnel are forming a  techie's group - have met once - want to continue.  Don Twohig of CFA is Chair.  Next meeting is 12/5 at BAR.  Will be called Library Information Technology Forum.  Will Steering approve as standing or ad hoc committee?

• Sheila reported for Anne Parent that other states are delighted with the Gates PC's.  RI awards will be announced in November.
• Thanks to all who filled out OCLC forms online.
• Video conferencing still having problems.  The LIT Forum will be the next test site--to work out bugs.  Then at Health Reference CE program at OLIS-video broadcast at WES.

• Regina and Holly - the most recent meeting was mainly to introduce new committee members

• RILA and COLA sent letter at end of September to gubernatorial candidates in RI, asking whether they will support library funding if elected - York responded  with specific answers to each question, Carcieri made a general statement.
• On Dec. 11 from 12 to 3  OLIS and RILA are cosponsoring a teleconference about the Patriot Act and its impact on libraries.  Three locations:  Salve Regina, URI and Bryant College.  No cost to attend-OLIS and RILA paying the $400.
• Legislative Action Committee will meet on Friday, Nov. 1.  State aid a big concern.  New governor may consider cuts.

Bill Schneller reported on the committee's meetings and recommendations.  Best way to loan to non-CLAN libraries and keep track of our materials.  (Handout presented)

Discussion and explanation ensued.

It is clear we need an authoritative list of institutions so names will be standardized.

Bill will work with Peter to make sure patron registration form in DYNIX is all correct.

Seeking to standardize the system we already have, not to solve all the problems with ILL's.  There will be training and handouts for all CLAN libraries.

***Motion by Peter to accept the report and move it along to the membership
***Second:  Sheila
***Unanimously passed.

Bill will come to the next CLAN meeting and present a brief explanation.

• New fee schedule has been created, eliminating ports/licenses as a factor.  Now using holdings and changing the % each factor carries.
• Old fee schedule:  25% Circ, 15% Internet, 25% Locations, 35% Ports/Licenses
• New fee schedule:  39% Circ, 14% Internet, 33% Locations, 14% Holdings
• Swing will be no more than 5% up or down-many are less than that.  It will balance out over 3 years.
• The % of the budget any library pays will never go up or down more than 5%.

***Motion by Regina to send new formula to the membership for approval
***Second: Paul
***Unanimously passed

• CLAN catalogers spending more time training and increased workload necessitate more help-handout showing increases.

***Motion by Paul to recommend to CLAN that pt (19 hours, no benefits) cataloger be hired
***Seconded: Peter
***Unanimously passed

• Had compared with WAR scales-some considered that bad precedent-need wider comparisons
• Discussion of merit raises vs. step increases-opinions on both sides of issue.
• Recommended that evaluations need to be in place
• Also need comparison of old vs. new job descriptions to show changes/increases in responsibility

***Motion by Holly to have old and new job descriptions presented for evaluation
***Second: Regina
***Unanimously passed

Increases for Cataloging positions:

• Increased duties and responsibilities
• Salary comparisons based on WAR's - need broader comparisons
• Get rewritten job descriptions, show old and new
• Further discussion ensued.

• Mileage reimbursement-has been .30 per mile-asking it be .32 per mile.  State and Federal may be .35 per mile - Sheila will confirm.
• In future we may need to include a capital needs figure since Champlin may not continue support as much as before.  Next 3 to 4 years we may need to include $500K, spread out.
• Cash flow reports will be provided by Treasurer at meetings.
• Budget to be revisited at next Steering Committee  meeting on January 30, 2003.
  

Database Management Committee representative:

• Paul reported that the committee recommends CLAN hire a pt cataloger since training will be cut drastically otherwise.

***Motion to adjourn by Holly at 12:20 PM
***Second:  Leslie
***Unanimously passed