The meeting was convened in the Louttit Memorial Library at 9:45 AM by Chairperson Deborah Barchi. In attendance were: Debbie Barchi, BAR; Peter Bennett, CLAN; Becky Boragine, LIN; Jim Giles, NSH; Joan Hackett, HAR; Paul Holliday, CRA; De Johnson, JOH; Leslie McDonough, SCI; Ginny Moses, CLAN; Elsie Oltedale, WGR; Anne Parent, OLIS; Rick Payette, CLAN; Ed Surato, WRR, Karen Taylor, EGR.
Previous minutes had not yet been prepared due to Ginny's hand surgeries and will be posted asap.
Executive Director's report:
Elaine has redone the museum pass master list and will be sending it to all libraries within about a week.
Form 479's for erate compliance have been coming in. Please send yours in if it is not already in.
It was noted that several 479's that had been sent in were never received at CLAN. There may be a delivery problem. If you send items through the delivery to CLAN please address it to: "WAR attn: CLAN" so we will actually get it. Addressing things to "CLA" will get them sent to the Clark Library.
Systems and Network Administrator's report:
Release 182 was a painless upgrade to the system. We upgraded to get the new Telecirc II with the improved voice, but the new voice of Perfect Paul has been temporarily postponed by epixtech.
On October 29, iPac is being released. It replaces HTML and Java WebPac. It can run side by side with HTML and WebPac during the transition.
Rick: it looks potentially very good. We will get it asap. Hopefully we won't need a better server.
Back to SNA.
We are trying to bring up OC3 connection to OSHEAN but it is not yet working. Atrion is working on it. WES is being done first. Then we will do the other sites.
We have asked Champlin for Cisco routers but we can use our old Bay's if needed.
Erate application time is coming as of November 7. We will start working on the forms right away. We are filing multiple requests but will probably only get accepted for the internet one.
We have seen $0 from funding year 4.
We have seen none for funding year 3, either! We had to revise our request from naming DBC and HavardNet to Conversant. Conversant is a mess!
The HP representative wants to replace the cable in our computer next Friday. We might be down for a half hour or so.
OLIS representative's report:
Anne Parent has little to report, other than the governor's executive order has frozen hiring. OLIS had had 33 people, now is down to 19, and there is no clerical support. A difficult situation.
OLIS has been told by the Budget Office that there will be no more construction reimbursement for 2 years. OLIS is looking into this.
Grant in aid is okay only if funds are available.
OLIS will hold a directors' meeting on January 15 at CRA. Issues of confidentiality and privacy will be addressed.
PLEASE CHECK OLIS' WEBSITE REGULARLY FOR UPDATED INFORMATION.
The training schedule is being updated.
Rick and Ginny are offering CLAN's new training area to OLIS for training. 9 people can be trained there at one time.
Leslie presented the proposed budget for fiscal 2003 in 2 forms, as requested at the last membership meeting. One includes money for database licenses and one does not. Fee schedules were also presented for both possible budgets.
MOTION: De moved the committee recommend to the membership the budget that includes the database licenses.
SECOND: Jim
DISCUSSION: Anne noted that approving such a motion here in Steering reinforces the strength of it at the membership meeting.
Peter: technically it is MUCH MORE attractive to do the databases centrally for all CLAN libraries because of the setup with OSHEAN. It will be MUCH LESS complex than each library doing its own thing. There will be far fewer gyrations for Peter to go through.
VOTE: unanimously approved recommending the budget including the database licenses to the membership.
In response to a question about why the November meeting had been rescheduled to the 15th, Ginny said that Peter and Rick will be attending an OSHEAN conference on video conferencing on November 8th and 9th.
Rick noted that patrons will soon be asking for it soon.
Joe McGovern of OLIS is also going to attend.
Anne suggested we take costs of conferences out of the "travel" line on the budget and call it "professional development" or something similar.
Other:
Debbie said that EBSCO has been asking to be allowed to submit a revised response to CLAN's RFP on database licensing because he feels they did not understand what we really wanted.
De agreed that she had been told the same thing.
Debbie suggested EBSCO be told they are welcome to bid next time around.
Several committee members agreed that it would be unethical to allow them to resubmit so long after the fact, especially since no other vendor had asked to do so.
Anne suggested that next time around all vendor questions be asked in writing, and all CLAN responses be sent to all bidders.
Ginny was asked to poll members of the ad hoc database licensing committee to see what they would like to do.
Meeting was adjourned at 10:55.
