Minutes to E-Zone meeting held June 29, 2007 at the Warwick Public Library

In attendance: Becky Boragine (LIN), John Carney (EPL), Elaine Clark (OSL), Dorey Conway (PRO), Celeste Dyer (CUM), Sharon Fredette (WAR), Joan Gillespie (OSL), Julie Holden (PAW), Mattie Gustafson (NPT), Chris LaRoux (GVL), Susan Lepore (WAR), Debbie Barchi (BAR), Rick Payette (OSL), Deb Rock (WAR), Lynda Ross (CRA), Melanie Ruggieri (LIN), and Karen Taylor (EGR).

The meeting was called to order by Chris LaRoux at 10:10 a.m.

Committee Reports

Web Design:  

Mattie Gustafson will come up with more subject or genre topics for the left-hand column.  
There was a question concerning changing the image on the self-guided tour icon in the top left corner.
The Committee will develop seasonal and temporary selections.  Deb Rock had already completed the first one-"Beach Listens", which will be e-mailed to Laura Crowe at Overdrive to upload to the web site.
There was a request for subcategories of non-fiction media.
Chris will ask Aaron Coutu to put together a collection of teen media.

Promotional Materials:

Sharon Fredette did not receive anything from Shannon Mangan (PR person at Overdrive) yet.  When they are received and approved by the group Rick Payette would like them in electronic form.  He will make them available to everyone via the OSL support page.
A brief discussion ensued of possibly setting up a Wiki.  Rick is looking at Confluence software.

General Meeting

Rick told us that Peter Bennett is going to add "E-Books" as a search limiter on the OPAC to make searching easier.  This would not include electronic audio books, but they should come up under "Audio Books".

Joan Gillespie will check on how MARC records are ordered and paid for by OSL.

There was discussion of having a link to the OSL E-Zone page from the OPAC.  Rick said he would do this.  There was discussion of the wording and logo to use.  It was decided that the wording to use would be "OSL E-Zone Downloads".

Chris asked where to post the minutes to meetings and committee reports.  There was consensus to post everything on the OSL Message Board until a separate area can be devised.  

There was a question of Overdrive billing for materials.  All billing will go through the OSL office.  Libraries must put the name of the library in the PO field when ordering materials.

There was discussion of encouraging people to order content.  Librarians should use money budgeted for media to add to the OSL E-Zone collection.

The people that volunteered sites and assistance with training staff set up a priority list for training:  1.  Downloading, burning CDs, and uploading to MP3 players.  2.  Running reports 3.  Ordering content.

The following people volunteered to be trainers and are available to contact for help:

Sue Lepore (WAR), Lynda Ross (CRA), Julie Holden (PAW), Mattie Gustafson (NPT), and John Carney (EPL).

John Carney and Renée Borden (OSL) offered to assist with registering people to use Content Reserve for purchasing media.

The PowerPoint presentation e-mailed to those who took part in the on-line training is excellent and should be utilized by librarians.  It was suggested that it be put on the OLS site for easy access.

Rick mentioned Audacity software as a possible solution to copying audio books to MP3 players that are not on the prescribed Overdrive list.

An item for discussion at the next meeting is how to fund the Always Available leased collection.

The next OSL E-Zone web design meeting is on July 17 at 2 p.m. at the Weaver Library in East Providence.

The next E-Zone meeting will be September 14 at 10 a.m. at the Warwick Public Library.

Respectfully submitted,

Chris LaRoux
christlx@greenvillelibrarymail.com