Attendance: Mary Skaba (BUR); Ulla Virks (CHA); Brenda Fecteau (COV); Celina Auclair (CUM); Sarah Paquet (GVL); Mike Barrette (JOH); Melanie Ruggieri (LIN); Susan Moreland (NKI); Diane Leathem, Izabella Casselman (NPT); Doug Hinman (PCL); Janice Gaspar (PRO); Kristin Smith (WAR); Karen Light (WES); Barbara Shapiro (WWA); Lesya Kreshchuk, Reva Rao, Joan Gillespie, Patience Terrizzi, Lisa Davis (OSL)

The meeting began with an update and demo on Drupal by Lisa Davis.  Lisa showed some of the changes and progress made since her last demonstration earlier this year.  Lisa said that a first round of training has been done for group chairs, and she hopes that training for library staff will begin in December.

Lisa also reported on the scoping projects that Innovative has been working on.  These changes will appear around Thanksgiving.  Some changes include: the term "movie" will replace DVD and videos, "music" will replace CD's, graphic novels, special collections, reference, and local history will be added, as well as several new languages, including Italian, Portuguese, Chinese, Ukrainian, Lithuanian, etc.  The new scoping will also add Coventry-Greene to reflect Coventry's new branch.

Mike asked how "new books" will be scoped, especially in a case where juvenile or young adult titles are designated as a new book.  Lisa said that they would be scoped as adult books until they are removed from that designation.

Lisa said to contact her with any questions about scoping.

1. Progress report on Circulating Periodicals project: Patience said that the OSL staff was just finishing adding circulating records for 2011.  Notify her of any problems or titles that need to be added.

2.  Classic edition records:  Reva sent a list of suggested titles around the table.  Patience said that the OSL catalogers have been working on adding subject headings to the existing classic edition records because many of these had been brief.  

3. Open records:  Some libraries have suggested that some of the "for dummies" and "visual read less learn more" computer titles be merged into open records.  After much discussion, it was decided that computer books in these series would NOT be merged into open records.

4. RDA (Resource Description and Access): Patience handed out documentation on RDA which will ultimately replace AACR2.  RDA breaks down the elements of a record into smaller component parts so that the details found in the bib record are more machine readable.  Information that you might find now in a free text note field in an AACR2 record detailing the relationships or roles of the individuals involved in the work are spelled out in more detail and separated in an RDA record in ways that a machine will find easier to locate or isolate.  RDA uses subfield "e" after the person's name in the 100 or 700 fields to describe their roles.  It tells you whether the person named in the 100 or 700 tag is an author, editor, composer, actor or musician, etc.   
    RDA also handles the different "versions" of works.  The title stays the same and either the format changes or there are relationships between identically titled works that need to be differentiated from the original work or from each other.  Some of the possible relationships between works can include abridgements, critical expressions, summaries, dramatizations, translations, video adaptations of a work, etc.  RDA makes it easier to quickly identify the item being described and makes its inherent relationships easy to trace.
    An implementation test was recently carried out by some libraries with good results.  The transition to RDA will take some time, but OCLC, LC and others are putting a great deal of effort into its development.  As soon as libraries educate themselves about RDA, they can then begin a dialogue with vendors so that library software can accommodate it which will ultimately make bibliographic information more accessible to the World Wide Web.

5.  OSL Statistics:  Patience explained that new categories, such as trouble shooting and site visits, have been added to the OSL statistics spreadsheet to reflect the many other duties of the OSL catalogers besides working on the List every day.  

Next meeting: January 10th at 9:30 a.m. at the Lincoln Public Library.